Administrative Assistant

Philadelphia, PA
Full Time
Mid Level
Company Overview:
Old Dominion Strategies LLC is a government management consulting firm focused on delivering demonstrable, measurable results for government clients. Public sector challenges for our federal and state clients require vision, leadership, experience, agility, and accountability.  Our team of subject matter experts possesses decades of federal and military experience, and we are laser-focused on making success possible for our clients. Today, our expertise includes portfolio and program management; federal financial management, including financial management transformation; enterprise risk management and audit solutions; performance management, including GPRA and GPRAMA; acquisition and contract management support; and crisis/communication management.
Job Summary:
The Administrative Assistant provides administrative and operational support to FPS Region 3 leadership, including the Regional Director and Deputy Regional Director. This role manages and assigns task requests within the FPS HQ CATT system, coordinates executive travel and schedules in Concur, and supports the preparation and tracking of regional reports. The Administrative Assistant also schedules meetings and conferences, maintains official electronic and hard-copy records, and serves as the Regional FOIA point of contact by tracking requests, managing deadlines, and preparing required responses to Headquarters. In addition, the position may serve as a team lead for regional administrative contractor staff.
Hourly Rate: $36.15-$37.15 an hour + H&W $5.09 an hour
Location: Work is to be completed on-site at 520 Walnut Street, Philadelphia, PA 19106.
Responsibilities/Duties:
  • Maintain, monitor, and assign task requests to Region 3 personnel from the FPS HQ CATT (official Task Management System) tracking system.
  • Prepare and track the travel plans and agenda for the Regional and Deputy Regional Directors in the Concur System.
  • Gather and compile data for various reports for review by the RD/DRD and submittal of approved reports.
  • Coordination and scheduling of various meetings and conferences by direction from the Regional Director/Deputy Regional Director.
  • Maintain both electronic and paper files of all regional documentation signed by both RD and DRD.
  • Prepare and track all FOIA requests as the Regional FOIA point of contact to perform intake responsibilities, establish deadlines, and provide specific formatted responses to Headquarters.
  • Serve in the role of “team lead” to the task order contractor administrative staff in the region.
Qualifications:
  • Ability to effectively communicate in English, both orally and in writing.
  • Must be proficient in various types of IT resources such as Microsoft Office Suite products. In addition, the contractor must be adapted into the operation and utilization of contemporary office equipment/machines (i.e. copier, fax machine, scanner, etc.)
  • Working knowledge of various Government regulations and directives is highly desired.
  • Must be a U.S. citizen and able to obtain and maintain a DHS suitability determination and HSPD-12 PIV card.
  • High level of confidentiality and access/trust to sensitive information and documents.
Education/Certifications:
  • A minimum of a high school diploma is required.
  • A minimum of one (1) years’ experience performing secretarial and administrative duties is required.
  • Two (2) years of experience performing clerical and administrative duties is desired.
  • At least one (1) year of experience gained through employment with a contractor supporting a DHS component, in particular experience gained through working with FPS, is desired.
Benefits and Perks:
  • Medical / Vision and Dental Plans
  • Holiday and Personal Time Off Pay
  • 401K plan
  • Life Insurance
  • Education and Training Assistance Program (discussed during the onboarding process)
  • Incentive Plans and Referral Bonuses
  • Employee Assistance Programs
Old Dominion Strategies is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 
Share

Apply for this position

Required*
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*